Citizen Participation Committee Meeting Notes

April 14 , 2004

Present:

Kevin Biglin, Christine Forde, Polly McMurtry, Diane Meyerhoff, Marti Woodman (Vice-Chair, Acting as Chair).

1. Housekeeping items

• Kevin reported that the Public Transp. Task Force was written up in the Colchester Sun .

  •  Diane reported that Jane Marvin will be resigning from the committee due to other commitments.

  •  Materials circulated: summary of public involvement techniques, meeting accommodations checklist, Public Transportation Task Force community meeting schedule.

2. Public Involvement Project Form

The group determined that the project form would be the basis for the committee's recommendation regarding a public involvement process for CCMPO projects. Essentially, the form will be our committee's deliverable to the CCMPO. As such, the bulk of the meeting dealt with improvements to the form and a sample case study.

 

The case study, the US 7/Queen City Park Road Bike & Pedestrian Crossing, is underway now. The actual study will assess the current bike/ped crossing and also bike/ped flow from Shelburne Road at Imperial Drive (near Uno's) north to Home Avenue.

 

The case study and a blank form are incorporated into these meeting notes as they represent the committee's work. Other issues were discussed, without conclusion:

•  How to insure that people who are blind are notified of changes to crossing signals? Marti suggested notifying the Vermont Division for the Blind and Visually Impaired (DBVI). Also, the DBVI could insure that their constituents are heard during the planning process.

•  How to incorporate a meaningful timeline without being too detailed? Should we incorporate those who need to be notified and the deadline for notifying them?

•  How to order the public involvement tools? Should we categorize them by “input” versus “output”? Is there some other system?

 

Our homework is to review the form to answer these questions as well as identify any tools that are not included.

 

At the next meeting, the committee will review the form and use it in a case study of the Metropolitan Transportation Plan (MTP). In order to tackle the MTP at our next meeting, Christine and Diane will distribute an MTP summary. Our goal is to wrap up our committee's work by holding one more meeting. If possible, the remainder of our work will be via email.

 

The meeting was adjourned at 3 PM .

 

The next meeting will be May 12th from 1-3PM in the "North" Conference Room.

 

Prepared by Diane Meyerhoff, March 15, 2004

---

 

Chittenden County Metropolitan Planning Organization

Public Involvement Project Form

 

Date: April 14, 2004, CASE STUDY

 

1)  Name of Project: US 7/Queen City Park Road Bike & Pedestrian Crossing

2)  Type of Project: Scoping, TA, TIP, UPWP, MTP, other: Scoping

3)  Person responsible for public involvement: Christine Forde

 

4)  Who is potentially impacted by this project? Bicyclists, drivers, pedestrians, neighbors, businesses, road maintenance people, transit riders

 

5)  Are there adjacent property owners? Gas station owner, residences on side street

 

6)  Who are the interested parties? Local Motion, Bike/Ped Coalition, Burlington Bike Council, S. Burlington Recreation Committee, S. Burlington Bike Council, Dick Hosking (VTrans Maintenance Garage), Burlington Public Works, S. Burlington Public Works, CCTA

 

7)  What is the demographic makeup of the study area? Not clear yet – need to check for day care facilities, etc.

 

8)  Are there resident or neighborhood organizations? Not as far as we know.

 

9)  What tools will be used to outreach to the public?

Tool	Detail (dates, etc.)	Market Segment	Completion Date
Steering Committee	Made up of: S. Burl. City Council, DPW Directors, Reps. From S. Burl. Rec Path Comm., Burl. Bike/Ped Coord., VTrans Coord., VTrans Garage, Sonny Audette, Local Motion	Stakeholders	1 year
Stakeholder Committee	N/A
Meetings/Forums/Presentations	Two meetings: Local Concerns, Alternatives Presentation	General Public
Public Hearing(s)	N/A
Direct Mail – postcards/ltrs.	Public meeting invitations	Interested Parties General Public	Early in process
Posters/Flyers	Public meeting invitations and general information	Neighbors	Early in process
Publications-newsletter article	Article for partner orgs.	Local Motion newsletter readers
Publications –press release	Public meeting invitations	General Public
Publications-paid ads	N/A
Publications-special topic newsletter/brochure	N/A
Publications-newspaper article/insert	N/A
CCMPO newsletter article	Minimum of two articles	CCMPO newsletter readers
CCMPO website/listserv	Article	General online public
Radio/TV PSA or video	N/A
Cable Television program	N/A
Telephone tree	N/A
Signage at project site	Possibility	Bicyclists, walkers
Survey	N/A
Display	N/A
Utility bill stuffers	N/A
Charrette	N/A

 

10) How will you involve the following?

Town government

Residents

Business owners

Underrepresented populations (minority, senior, low-income communities)

Schools/Youth

 

 

11) What is the timeline for this project?

Public Involvement Activity	Month
1	2	3	4	5	6

 

 

 

12) Post-Project Public Involvement Evaluation

Which public involvement techniques were most successful? Why?

Which techniques were least successful? Why?

What would you recommend to improve public involvement for future projects?

 

 

13) Request review by Citizen Participation Committee? Y/N

If yes, email to dianemeyerhoff@cs.com for upcoming agenda.

 

14) Comments from Citizen Participation Committee:

 

---

 

Chittenden County Metropolitan Planning Organization

Public Involvement Project Form (Rev. 4-15-04 )

 

1)  Name of Project:

2)  Type of Project: Scoping, TA, TIP, UPWP, MTP, other:

3)  Person responsible for public involvement:

 

4)  Who is potentially impacted by this project?

5)  Who are the interested parties?

6)  List adjacent property owners:

 

7)  Are there any specific demographic considerations in the study area?

8)  Are there resident or neighborhood organizations?

 

9)  What tools will be used to outreach to the public?

Tool	Details (dates, etc.)	Target Audience	Completion Date
Steering or Stakeholder Committee			Do we need this column?
Meetings/Forums/Presentations/Charrettes
Public Hearing(s)
Direct Mail – postcards/letters/email
Posters/Flyers
Publications-other orgs. newsletters
Publications –press release
Publications-paid ads
Publications-special topic newsletter/brochure for educational purposes
Publications-newspaper article/insert
CCMPO newsletter article
CCMPO website/listserv
Radio/TV PSA or video
Cable Television program
Telephone tree
Signage at project site
Survey
Display
Utility bill stuffers

 

 

10) How will you involve the following?

Town government

Residents

Business owners

Underrepresented populations (minority, senior, low-income communities)

Schools/Youth

Disabled

 

 

11) What is the timeline for this project?

 

Public Involvement Activity	Month/Week
	Month 1				2	3	4	5	6
	1	2	3	4

 

 

Post-Project Public Involvement Evaluation

 

12) Which public involvement techniques were most successful? Why?

 

13) Which techniques were least successful? Why?

 

14) What would you recommend to improve public involvement for future projects?

 

 

15) Request review by Citizen Participation Committee? Y/N

If yes, email to dianemeyerhoff@cs.com for upcoming agenda.

 

16) Comments from Citizen Participation Committee:

 

 

 

 

 

DRAFT – April 15, 2004